Problem

The ESDC department was facing an issue with repetitive manual email communication for new employees. The process of sending out essential emails to new team members was time-consuming and inefficient, leading to administrative overhead. This not only affected the efficiency of the onboarding process but also impacted the overall productivity of the department.

To address this problem, our team was tasked with finding a solution that would streamline the email communication system and eliminate the need for repetitive manual emails.

Solution

Our team implemented Microsoft Power Automate to create a seamless and automated email communication system for newcomers within the ESDC department. We developed and configured workflows within Power Automate to efficiently send out essential emails to new employees, eliminating the need for repetitive manual email communication.

This solution successfully reduced administrative overhead by automating the dissemination of critical information, ensuring that new team members receive necessary details without multiple daily email exchanges. By streamlining the onboarding process through Power Automate, we not only saved time but also enhanced the overall efficiency and effectiveness of communication within the department.

Impact

Saved 30 hours per week in employee onboarding process
Improved overall efficiency and effectiveness of communication within department

Team

Team Member #1 - Lead Software Engineer
- Oversaw the creation and implementation of the Power Automate workflows
- Managed communication with stakeholders to ensure project goals were met
Team Member #2 - Software develop intern
- Led project planning and execution, ensuring timely delivery of the solution
- Collaborated with team members to ensure successful integration with existing systems

Automating New Employee Emails with Power Automate